The ability to understand company financial statements is a significant benefit to investors. They can use this knowledge to analyse the performance of companies they are considering investing in, providing a sound basis for investment decisions.
What is a balance sheet?
A balance sheet (also known as a ‘statement of financial position’) details a company’s assets, liabilities, and shareholder equity at a given time. The balance sheet provides a snapshot of what a company owns and owes and the amount invested by shareholders.
Assets: The first column on a balance sheet shows a company’s assets. An asset is simply a resource with monetary value that a company owns. Examples include cash in the bank, short-term investments, stocks, trade debt, property, and even petty cash. There are also asset classes such as current assets (those expected to be converted to cash within a year), fixed assets, and intangible assets.
Liabilities: In the other column, you’ll find liabilities. These are debts or payments that a company expects to pay out in the future. Current liabilities, for example, are those due for payment within a year. Examples include overdrafts, short-term loans, and creditors. There are also long-term liabilities such as long-term loans, secured bills, directors’ loans, the residual value on leases, and more.
What are the 3 types of balance sheets?
- Comparative balance sheets: These include a side-by-side comparison of the entire balance sheet report of a current and previous accounting period. This can help identify trends over time.
- Vertical balance sheets: These are presented as a single column of numbers, beginning with assets, liabilities, and shareholders’ equity. This is more common when there are fewer line items to be presented.
- Horizontal balance sheets: These use extra columns to present more detail about the business’s assets, liabilities, and equity. The horizontal balance sheet is most useful when several line items are presented, since the format allows for additional line items.
What are the main parts of a balance sheet?
A balance sheet consists of assets, liabilities, and equity. Assets are things of value that a company owns that can be measured objectively. Liabilities are what a company owes to others — employees, suppliers, creditors, tax authorities, etc. Liabilities are obligations that must be paid under certain conditions and within certain timeframes. A company’s equity represents retained earnings and funds contributed by its shareholders.
Assets can be further divided into current assets, which are convertible to cash within a year. Non-current assets are more permanent. Similarly, liabilities can be divided into current liabilities (due within a year) and non-current liabilities, obligations due in more than one year.
The heading can also be an important part of the balance sheet. It sometimes has an alternative name, such as ‘statement of financial position’ or ‘statement of condition’.
On the balance sheet, assets = liabilities + equity. As sales grow, a more extensive asset base (such as high inventory levels and fixed assets) will be required. As assets grow, liabilities and equity also tend to grow so the company’s financial position stays balanced.
Why are balance sheets important to investors?
The balance sheet provides an overview of a company’s financial position, what it owns and what it owes. It gives a view of the assets and liabilities of the company and answers questions about whether the company has a positive net worth, whether it has enough cash to cover its obligations, and how highly indebted it is. Many important financial ratios used in fundamental analysis are also drawn from the balance sheet, such as liquidity, solvency, and profitability ratios. These ratios can give investors a general outlook for the company.
It can be helpful for investors to compare balance sheets across time periods as this can tell a story about the business conditions the company is facing. Investors want to ensure companies can pay off short-term debts, i.e. that current assets exceed current liabilities. They are also looking for shareholder equity to increase over time.
What is a profit and loss (P&L) statement?
The profit and loss (P&L) statement is a crucial piece of the puzzle when discerning a company’s financial strength. The P&L statement is separate from the balance sheet.
The P&L statement (also known as an ‘income statement’ or ‘statement of financial performance’) summarises all the revenues, costs, and expenses a company has incurred during a specific time period. Typically, a P&L statement is calculated per quarter as well as annually.
P&L statements provide information about a company’s ability or inability to generate profit by increasing revenue, reducing costs, or both. Comparing P&L statements from different accounting periods is important, as any changes over time can be more meaningful than the raw numbers.
Types of P&L statements
P&L statements can be prepared using the cash method or the accrual method.
Cash method: This relatively simple method only accounts for cash received or paid. Transactions are recorded as revenue whenever cash is received and as liabilities when cash is used to pay bills or liabilities. The cash method is often used by smaller companies and people who want to manage their personal finances.
Accrual method: Records revenue as it is earned. A company using the accrual method will therefore account for the money it expects to receive in the future. For example, a company that delivers a product to a customer records the revenue on its P&L statement, even though it hasn’t yet received payment. Liabilities are also accounted for even when the company hasn’t actually paid the expenses.
Top and bottom line
Two standard terms you’ll hear concerning P&L statements are ‘top line’ and ‘bottom line’. Top line refers to a company’s revenues or gross sales. When a company has top-line growth, sales and/or revenue are increasing. The bottom line is the company’s net income.
Everything between the top and bottom lines are the company’s operating costs and expenses. A healthy top line is one thing, but the bottom line will demonstrate a company’s profitability. The bottom line can also be called net earnings or net profits.
Balance sheet vs. P&L statement
The P&L statement shows results over a defined period of time (such as a quarter or a year). The balance sheet, on the other hand, provides a snapshot of the business’s performance at a given date. If you want to stay on top of a company’s financial performance, using both the P&L statement and balance sheet is important.
These statements provide a record of a company’s financial condition at the point in time that they were prepared. The balance sheet, comprising assets, liabilities, and equity, allows for an evaluation of a company’s capital structure. The P&L statement shows the company’s realised profits or losses for the relevant time period. Over time, it may indicate an ability to increase profit by reducing costs or increasing sales.
Although the balance sheet and P&L statement contain some of the same information, it is essential to remember that the balance sheet reports at a point in time while the P&L statement covers a period of time. The P&L statement provides the answer as to whether the company was profitable over that period of time. The balance sheet, on the other hand, is broader, revealing the full value of what the company owns and owes.